Cost estimate tech safety for survivors choose-your-own-pace-day
A cost guesstimate for running the Tech safety for survivors choose-your-own-pace-day. This is designed for up to 20 participants at a shelter or community venue, with both a low-budget version (DIY/volunteer-powered) and a realistic full-cost version that respects people’s time and pays facilitators fairly.
Summary table
| Item | Low-budget (€) | Full-cost (€) |
|---|---|---|
| Venue (if not in-shelter) | 0 (shelter-provided) | 150–300 |
| Facilitators (2–3 people) | 0 (volunteers) | 600–900 |
| Tech kit (Pirogue + demo phones) | 200 | 400–600 |
| Food & drinks (20 people) | 100 | 250 |
| Printing (zines, signage, handouts) | 50 | 100 |
| Giveaways (USBs, stickers, badges) | 60 | 120 |
| Creative supplies (journaling/art) | 30 | 60 |
| Travel/transport | 0–50 | 100 |
| Contingency (10%) | ~45 | ~250 |
| Total estimate | €485–540 | €1,880–2,680 |
Detailed breakdown
Facilitators & support staff
- Low-budget: All-volunteer crew (shelter staff, tech-savvy friends)
- Full-cost: Pay 2–3 people for prep, delivery, decompression (€300 per day each)
Venue
- Free if run in a shelter, community centre, or donated space
- Otherwise: €150–€300 for a quiet, private venue with basic furniture
Tech setup
- 1–2 demo phones (€100–200 used or loaned)
- 1 Pirogue station (Raspberry Pi, cables, USBs): ~€100–150 to build
- USB sticks: ~€2 each, bulk for 20 = €40
Food & drink
- DIY: €100 for tea, snacks, sandwiches (Lidl + love)
- Catered: €10–12 per person for warm meal, drinks, treats
Printed materials
- Zines and signage: €0.15–0.25 per A4 page, ~200 pages = €50
- Posters for zones, handouts, “What to Expect”, checklists
Swag and takeaways
- Stickers: ~€0.30 each (custom = more)
- Button badges or printed ones: €1–2 each
- USBs for handouts, tools, guides: ~€2–3 each
- Budget €5 per participant
Creative/journaling
- Notebooks, pens, washi tape, art supplies: €30–60
- Optional extras: thermal printer for digital notes (€40–€80 one-time)
Transport & setup
- Free if local and minimal kit
- Add €50–€100 for petrol, parking, or transport if mobile team travels
Contingency
- For weird surprises: €40–250 depending on budget level
Possible cost savers
- Max impact, minimal budget: This workshop works well even with DIY, volunteers, and second-hand tech—the atmosphere and approach matter more than the gear.
- If you plan to run more than one, the startup costs (e.g., tech kit, signage) drop significantly per workshop.
- A donated venue and local food sponsors (e.g., bakery, co-op) can cut some costs.